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OAOP Fall Conference

OAOP 2018 Fall Conference

Hyatt Regency Tulsa
Friday, September 21 —Saturday, September 22


Official Tradeshow Coordinator

factor 110
405.604.0041 
erin@factor110.com

Onsite Tradeshow Manager
Erin Woods

Show Location
Hyatt Regency Tulsa
100 E 2nd Street, Tulsa, Oklahoma 74103

Show Information and Standard Booth Package

Show Colors: Silver, Red, Orange, Black
Drape Color: Black
Table Linen: Red, Orange, Silver, Black
Exhibit hall is carpeted
Show Code: OAOP18
Discount Code*: OAOP18

8’x10’ Pipe and Drape
6' table with spandex linen
2 folding chairs
Wastebasket
Wi-Fi Is Included
Power Not Included

Ordering Information

To order additional items for your booth, material handling, power and other items, please go to http://tradeshows.register110.com, or just use the links on the left side of this page. When prompted for the Show Code at checkout, please enter OAOP18.

Important Dates

20% Discount Deadline*
Advance shipments may start arriving at factor 110
Last day for shipments to arrive at factor 110 (4:30 CST)
Advance shipments may start arriving at Hyatt
Last day for shipments to arrive at Hyatt
Please check with Hyatt for Pick up Instructions

Friday, August 31
Mon., September 3
Wed., September 19
Mon., September 17
Thurs., September 20
918.234.1234

*Save 20% by ordering your additional items or drayage by Friday, August 31, 2018. Use discount code OAOP17 when checking out. Discounts do not apply to labor or power.

Installation, Dismantle and Exhibit Hall Hours

Installation

Friday, September 21

8:30 a.m.—3:15 p.m.

Orientation

Friday, September 21

3:15—3:35 p.m.

Exhibit Hall Hours

Friday, September 21
Saturday, September 22

3:45—7:00 p.m.
10:00 a.m.—2:00 p.m.

Dismantle

Saturday, September 22

2:00-6:00 p.m.

Advance Shipment Addresses

For Drayage Handling Services:

To send to Venue (no drayage handling*):

factor 110
Hold for OAOP 
[Your Booth Name]
3421 N Walnut Ave
Oklahoma City, OK 73105

Hyatt Regency Tulsa*
100 E 2nd St, Tulsa Ballroom
Tulsa, Oklahoma 74103
918.234.1234 (call for arrangements)

Drayage/Materials Handling Service shipments will be delivered to the exhibit booth prior to exhibitor installation. Materials shipped without material handling orders will be held until an order is made and paid for. 

Click here for other important details regarding material handling.

*OAOP and Tradeshow Management are not responsible for materials shipped directly to the venue.  Drayage services are recommended to ensure the safety and delivery of your items. Shipping to the venue does not guarantee materials will be available at booth upon installation. For more questions on this, please contact Erin Woods, tradeshow manager, at 405.604.0041.

Ordering a Room
Hyatt Regency Tulsa 100 E 2nd Street, Tulsa, Oklahoma 74103
OAOP room rate: $109 per night. 
Hotel reservations:1-888-421-1442 or click here.
Deadline: Monday, August 20. 
Overnight hotel guests will receive complimentary in and out parking garage privileges.

Show Information
Standard 8’ x 10’ booth will include pipe and drape, one 6’ convention draped table, two folding chairs, and wastebasket and identification sign.  The exhibit hall is a carpeted ballroom.  Booth assignments will be made two weeks prior to conference with priority assignments given to OAOP Partners and Sponsors.  Your booth assignment will be emailed prior to conference with final exhibit details and attendee registration list.  Security will monitor the exhibit hall overnight. 

If you would like to include a 35-word company description in the conference program email it to heatherlyn@oaop.org no later than Monday, August 20.  Company descriptions that exceed the word count could risk not being published. 

Attendees & Check-In
Booths will accommodate four (4) attendees per booth.  An additional $50.00 charge will be added for each additional attendee.  An OAOP provided name badge is required for entrance into the exhibit hall.  If you have not already provided representative names and email addresses, please email those to heatherlyn@oaop.org by September 10. 

Each representative should check-in at the exhibitor registration desk which will be located on the first floor of the Hyatt Regency Tulsa.  There you will be able to pick up your registration packet and name badge(s).  On-site representative badges will be created for an additional $25 fee.

Exhibit Rules & Regulations
By registering for the OAOP Fall Conference you agreed to the conference rules and regulations to exhibit during the OAOP Fall Conference.  A penalty will be imposed for violating any conference rules and regulations.

Sponsorship & Advertising Opportunities
Maximize your contact with attendees!  Sponsorships are available including promotional exchanges, student event sponsor, CME breakfast sponsor, and parking sponsor just to name a few.

The deadline to submit sponsorship advertisements is Monday, August 20.

Accommodations
An OAOP room block is held at the Hyatt Regency Tulsa with a room rate of $109 per night.  For hotel reservations call 1-888-421-1442 or click here before Monday, August 20.  Overnight hotel guests will receive complimentary in and out parking garage privileges.

Drawing for Free Booth
Early teardown is highly discouraged and could affect your placement at future tradeshows.  As an appreciation to those that stay for the entire show those companies will be entered into a drawing for 50% off their 2019 OAOP Fall Conference booth.  The drawing will be held at the close of exhibit hall and company representative must be present to collect the gift certificate. 

The OAOP greatly appreciates your support.  Factor110 will continue to touch base with additional exhibitor details as we approach the conference.

Additional Assistance
If you have any questions or need assistance placing an order, please contact Brad Holt, tradeshow services manager, at 405.604.0041 or brad@factor110.com.