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OAOP Vision Summit

Embassy Suites and Conference Center Norman
March 13-14, 2020

Official Tradeshow Coordinator

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Tradeshow Manager
Erin Woods
Call or Text: 405.590.5715

Show Location
Embassy Suites and Conference Center Norman
2501 Conference Drive
Norman, OK 73069 

Show Information and Standard Booth Package

Show Colors: Black
Drape Color: Black
Table Linen: Silver, Black, Royal Blue
Exhibit hall is carpeted
Show Code: OAOP20
Discount Code*: OAOP20

8’x10’ Pipe and Drape
6' table with spandex linen
2 folding chairs
Wi-Fi Is Included
Electricity Not Included

Ordering Information
To order additional items for your booth, material handling, power and other items, please go to, or just use the links on the left side of this page. When prompted for the Show Code at checkout, please enter OAOP20.

Important Dates

20% Discount Deadline*
Advance shipments may start arriving in OKC
Last day for shipments to arrive in OKC (4:30 CST)
Advance shipments may start arriving at Venue
Last day for shipments to arrive at Venue
Please check with Venue for Pick up Instructions

Friday, February 21
Monday, March 2
Wednesday, March 11
Monday, March 9
Thursday, March 12

*Save 20% by ordering your additional items or drayage by Friday, February 21, 2020. Use discount code OAOP20 when checking out. Discounts do not apply to labor or power.

Installation, Dismantle and Exhibit Hall Hours


Friday, March 13, 2020

8:30 a.m.—3:30 p.m.

Exhibit Hall Hours

Friday, March 13, 2020
Saturday, March 14, 2020
Saturday, March 14, 2020

4:30—5:30 p.m.
10:00—10:45 a.m.
12:00—2:00 p.m. (Lunch)

Drawing for Free Booth

Saturday, March 14, 2020

2:00 p.m.


Saturday, March 14, 2020

2:00—4:00 p.m.

 *No Early Installation: No Installation, Delivery, or third-party Labor Set-up will be permitted before Friday, March 13 at 8:30 a.m. Any early arrival will be turned away. Any delivery to the floor will be rejected prior to official installation.

**No Shipments Held after Tradeshow: Any Freight or Package Pickup scheduled after Dismantle window must be cleared/authorized by the tradeshow manager and the venue. Any pallets, equipment, or packages scheduled for pick up after Saturday March 14th, may be endangered of being lost or trashed.

Advance Shipment Addresses

For Drayage Handling Services:

To send to Venue (no drayage handling*):

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Hold for OAOP 
Your Booth Name
3421 N Walnut Ave
Oklahoma City, OK 73105

Embassy Suites & Conference Center Norman
2501 Conference Drive
Norman, OK 73069

405.364.8040 (call for arrangements)

Drayage Handling Service Recommended: materials will be delivered to the exhibit booth prior to exhibitor installation. Materials without material handling orders will be held until an order is made and paid for. Drayage services are recommended to ensure the safety and delivery of your items.

Click here for other important details regarding material handling.

No Guarantees for Venue Shipments: OAOP and Tradeshow Management are not responsible for materials shipped directly to the venue. Shipping to the venue does not guarantee materials will be available at booth upon installation. Shipments to the hotel DO NOT include early labor installation. For more questions on this, please contact Erin Woods, Tradeshow Manager, at 405.604.0041.

Ordering a Room
Embassy Suites & Conference Center Norman
2501 Conference Drive
Norman, OK 73069

Reservations: (866) 577-1273
Room Block: OAOP at $134 group rate
Deadline: Monday, February 10, 2020 

Booths will accommodate four (4) attendees per booth. An additional $50.00 charge will be added for each additional attendee. If you have not already provided representative names, please provide those to by Friday, February 21, 2020

Additional Assistance
If you have any questions or need assistance placing an order, please contact Erin Woods, tradeshow services manager, at 405.604.0041 or

Drawing for Free Booth
Early teardown is highly discouraged and could affect your placement at future tradeshows. As an appreciation to those companies that stay the entire show without dismantling early will be entered into a drawing for a complimentary 2020 OAOP Vision Summit booth. The drawing will be held at the close of exhibit hall and company representative must be present to collect the gift certificate. 

Exhibit Rules & Regulations
Please review the online conference rules and regulations to exhibit during the OAOP Vision Summit.  A penalty will be imposed for violating any conference rules and regulations.