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OKHR 2019 Conference

Embassy Suites by Hilton Hotel & Convention Center
Exhibits Open: Wednesday, May 8 - Thursday, May 9

Official Tradeshow Coordinator
factor 110

For Assistance On-site, Contact
Brad Holt, Tradeshow Manager
Cell: 580.272.0027 (call or text)

Show Location
Embassy Suites by Hilton Hotel & Convention Center
2501 Conference Dr.
Norman, OK 73069

Oklahoma Ballroom F-J

Important Note: the show location is not an approved advanced shipping address. No materials should be shipped here and factor 110 will not be responsible for lost or misplaced materials, nor will we locate or deliver any materials sent to the show location.

Show Information
Colors: Blue, purple and green
Drape Color: Blue
Table Linen: Blue, purple or silver
Exhibit hall is carpeted
Show Code: OKHR19

Standard Booth Package
Each booth will contain the following:

  • Company/organization identification sign
  • 8’ deep by 10’ wide booth with pipe and drape
  • 6’ table with spandex table linen*
  • 2 folding chairs*
  • Wastebasket

*Double booths will contain 2 tables and 4 chairs.

Booth Location
Exhibitors will choose their booth location. Sponsors have first choice, followed by exhibitors in the order they registered. Exhibitors must be paid in full before choosing a booth. If you have not received the email to choose your booth, watch for it soon.

You can view the diagram and see where your booth is located, once chosen, by following this link.

Exhibitor Passes
Each exhibitor will receive two exhibitor passes (sponsors will receive the number of passes included with their sponsorship package). The passes will only include the company name and we will not require individual names. Passes may be traded between individuals, but each person entering the hall must have a pass. Additional passes may be purchased for $75. Email if you need to purchase additional passes.

Attendee List
Per the prospectus, sponsors of the conference will receive the attendee list approximately 15 days prior to the conference, as well as a final list after the conference. OKHR does not share the attendee list with exhibitors who are not sponsors and does not sell it to any other parties.

Conference Bag Flyer
Sponsors may include a flyer that will be inserted in each conference bag. Sponsors should follow the instructions sent to them separately by email and make sure the flyers are delivered by the deadline.

Ordering Additional Items 
Exhibitors may order additional furnishings and other items by visiting The show code needed is OKHR19. Order by Friday, April 26 for a 20% discount on most items. Use discount code OKHR19.

Ordering Power
Power is not included with the booth and must be ordered if desired. To order power, visit We encourage you to pre-order power. There is a $30 additional fee if ordered on-site.

The conference will have complimentary wi-fi service. If you wish to order a dedicated wi-fi or hardline Internet connection, please visit We encourage you to pre-order Internet services. There is a $30 additional fee if ordered on-site.

On-Site Ordering
Exhibitors are encouraged to pre-order, as very little excess inventory will be on hand. Orders placed after the "last day to order" date, including on-site orders, will be accommodated whenever possible, but will include a $75.00 special delivery fee. Power and Internet services ordered on-site will include a $30 special run fee.

Advance Shipment of Materials
For your convenience, factor 110 accepts any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling Orders will be held until an order is made and paid for. If you have questions about Material Handling, here is some help.

Click here for full instructions, the address to ship to, and shipping labels.

Self Carry-In
Exhibitors may carry in smaller items, small rolling cases, and small carts. The preferred access point for carry-in is located in the rear of the convention center, through the glass doors. Show services does not provide carts or assistance for self carry-in.

Pallets, flat carts, or anything requiring a pallet jack may not be brought in through these doors. Such items should be shipped to the advance warehouse, or you may purchase material handling services on-site to have these items brought in through the dock.

Important Dates

Friday, April 26, 2019
20% Discount Deadline*
Monday, April 29, 2019
Advance shipments may start arriving at Advance Warehouse
Friday, May 3, 2019
Last day for shipments to arrive at Advance Warehouse (4:30 pm CST)
Last day to place orders with $75 special delivery fee waived**
Wednesday, May 8, 2019
Advance material shipments will be delivered to booths by 8 am
Thursday, May 9, 2019
Return materials may be picked up at Venue (4:00 - 6:00 pm CST)
Friday, May 10, 2019
FedEx/UPS outgoing materials to be dropped off (by 5:00 pm CST)
Return materials may be picked up at Advance Warehouse
(8:00 am - 4:30 pm CST)

*Save 20% by ordering your additional items or drayage by the date indicated. Use discount code OKHR19 when checking out. Discounts do not apply to labor or power.

Installation, Dismantle and Expo Hall Hours

Wednesday, May 8, 2019
Exhibitor Setup | 8:00 am - 3:00 pm 
Expo Hall Opens | 3:00 pm
Attendee Break | 3:00 - 3:30 pm
Welcome Reception in Expo Hall | 5:00 - 7:00 pm
Expo Hall Closes | 7:00 pm

Thursday, May 9, 2019
Expo Hall Opens | 7:30 am
Continental Breakfast
 | 7:30 - 8:30 am
Attendee Break | 9:30 - 10:15 am
Attendee Break | 1:30 - 2:00 pm
Attendee Break | 3:15 - 3:45 pm
Expo Hall Closes | 3:45 pm
Dismantle | 3:45 - 6:00

Thursday, May 9, 2019
Networking Social | 5:00 - 6:30 pm
Dinner, Entertainment and Networking
Badged exhibitors invited to attend

Additional Assistance
If you have any questions or need assistance placing an order, please contact Brad Holt, tradeshow services manager, at 405.604.0041 or