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CALEA 2023 Summer Conference

Sheraton Oklahoma City Downtown
Expo Open: July 27-28, 2023

factor 110 is the official tradeshow coordinator for the CALEA 2023 Summer Conference. Our goal is to make your experience exhibiting at the show valuable and stress free. Our online exhibitor memo has been created to make sure you have all the tools necessary for a successful show. Please review the important information below and reach out to us with any questions.

QUICK FACTS

Show Location
Sheraton Oklahoma City Downtown
1 N Broadway Ave
Oklahoma City, OK 73102

Important Information: The show location is not an advanced shipping address. All advance shipments should be sent to the address listed under “Advance Shipment of Materials” below. 

Show Information
Exhibit hall is carpeted
Show Code: CALEA23

Standard Booth Package

  • 8' deep x 8' wide draped booth
  • 6' table with spandex linen
  • 2 chairs
  • Wastebasket
  • Company Identification Sign
  • Hotel Wi-Fi Available

Exhibit Hall Carpet
The exhibit hall is carpeted. The ordering of additional carpet is not required.

Official Freight Carrier
There is not an official freight carrier for this show. Any inbound or outbound shipments should be arranged with your preferred LTL carrier, UPS or FedEx. If you will be utilizing the advance warehouse, Material Handling services should be ordered. See "Material Handling Options" below for additional information.

All outbound freight should be return labeled and left in the booth for pickup by factor 110 staff. For LTL carriers, please schedule a pickup with your preferred carrier on the date indicated under "Important Dates." For UPS or FedEx, factor 110 will return packages to our Advance Warehouse and schedule a pickup.

Outside Contractors
factor 110 does not require paperwork or credentials for any outside contractors working during the appointed install and/or dismantle times.

Service Desk
A factor 110 tradeshow representative will be available only during exhibitor installation and dismantle hours. If you need assistance, please contact your tradeshow manager. Their information will be on a card on your table.

WHERE TO ORDER ADDITIONAL ITEMS
Please read this entire memo for important details before ordering any additional items.

Additional Items and Furnishings
To order additional tables, chairs or other furnishings for your booth, visit www.110tradeshow.com, or use the menu on the left side of this page. When prompted for the Show Code at checkout, please enter CALEA23.

Exhibitors are encouraged to order by the deadline. Orders after the deadline and on-site will be accommodated whenever possible, but will be accessed an additional $75.00 surcharge per order. 

Power
Power is not included in your booth. To order power for your booth, please order through this form.

Important Dates
All times central

Monday, July 10
Advance shipments may start arriving at Advance Warehouse
Friday, July 14
20% Discount Deadline*
Monday, July 24
Last day for shipments to arrive at Advance Warehouse (3:00 pm)
Last day to place orders without $75 surcharge** (3:00 pm)
Wednesday, July 26
Advance shipments will be delivered to booths by exhibitor install
Friday, July 28
Outgoing shipments may be picked up at Venue (12:30 - 3:00 pm)
OR
Monday, July 31
FedEx/UPS outgoing drayage to be dropped off (by 5:00 pm)
Shipments not picked up at venue may be picked up
at Advance Warehouse (8:00 am - 3:00 pm)

*Save 20% by ordering your additional items or drayage by the date indicated. Use discount code CALEA23 when checking out. Discounts do not apply to labor.

On-Site Orders
**Exhibitors are encouraged to pre-order, as very little excess inventory will be on hand. Orders placed after the "last day to order" date, including on-site orders, will be accommodated whenever possible, but are subject to a $75.00 special delivery fee.

Installation, Dismantle and Expo Hall Hours

Wednesday, July 26
Exhibitor Setup | 2:00 - 4:00 pm

Thursday, July 27
Expo Hall Opens | 8:30 am
Expo Hall Closes | 3:00 pm

Friday, July 28
Expo Hall Opens | 8:30 am
Expo Hall Closes | 12:00 pm
Exhibitor Dismantle | 12:00 - 3:00 pm

Advance Shipment of Materials
For your convenience, factor 110 accepts any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling orders will be held until an order is made and paid for. 

Click here for full instructions, the address to ship to, and shipping labels.

Self Carry-In
Exhibitors may carry in smaller items, small rolling cases, and small carts.  Show services does not provide carts or assistance for self carry-in.

Pallets, flat carts, or anything requiring a pallet jack may not be brought in through public doors. Such items should be shipped to the advance warehouse.

USE OF SPACE AND RENTAL ITEMS
These are general terms that are in addition to any terms and conditions you agreed to when purchasing your booth space.

Rental Term
All items rented from factor 110 from this site are for a rental term of the show duration. All items, including the standard booth items, should be left in the booth at the end of the show. Any items found to be missing will be subject to a replacement fee.

Care of Rental Items
Attaching signage or any other items to the pipe, drape, tables or other furniture in a way that will cause permanent damage is prohibited. Exhibitors who damage any such property will be accessed a replacement fee. A cleaning fee will be accessed if adhesive is attached to pipes and not properly removed.

Excessive Trash / Booth Abandonment
Any excessive trash left behind after the show will be subject to a disposal fee. Any items left behind at the end of exhibitor dismantle not clearly labeled for outbound Material Handling will be considered abandoned and disposed of.

ADDITIONAL ASSISTANCE 
If you have any questions or need assistance placing an order, please contact Brad Holt, tradeshow services manager, at 405.604.0041 or brad@factor110.com.