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EXPLORE Healthcare Summit 2024

Embassy Suites Norman Hotel and Conference Center
Expo Open: Thursday, August 22 – Friday, August 23, 2024

factor 110 is the official tradeshow coordinator for EXPLORE Healthcare Summit 2023. Our goal is to make your experience exhibiting at the show valuable and stress free. Our online exhibitor memo has been created to make sure you have all the tools necessary for a successful show. Please review the important information below and reach out to us with any questions.

QUICK FACTS

Show Location
Embassy Suites Norman Hotel and Conference Center
2501 Conference Drive
Norman, OK 73069

Important Information: The show location is not an advanced shipping address. All advance shipments should be sent to the address listed under “Advance Shipment of Materials” below. factor 110 is not responsible for locating or delivering any items not shipped to the advance shipment address.

Show Information
Theme: Scaling New Heights
This year's theme is "Scaling New Heights" and we're inviting you to think creatively. The sky is the limit when it comes to creating an impressive booth that stands out. There will be awards for the top 3 booths.

Drape Color: Blue
Table Linen: Silver
Show Code: EXP24

Standard Booth Package
The standard exhibit booth will contain the following. Double booths will receive double tables and chairs.

  • Company identification sign
  • 8' deep x 10' wide space with pipe and drape
  • 6' table with spandex linen
  • 2 folding chairs
  • Wastebasket

Exhibit Hall Carpet
The exhibit hall is carpeted. Additional carpet is not required.

Official Freight Carrier
factor 110 offers an Advance Warehouse but there is not an official freight carrier for this show. Any inbound or outbound shipments should be arranged with your preferred carrier, however if you will be shipping items in to or out of the Advance Warehouse, Material Handling services should be ordered. See "Advance Shipment of Materials" below for additional information.

Service Desk
A factor 110 representative will be available on-site during installation, exhibit hall hours and dismantle. If you need assistance, please contact your tradeshow manager. Their information will be on a card in your booth.

WHERE TO ORDER ADDITIONAL ITEMS
Please read this entire memo for important details before ordering any additional items.

Additional Furnishings
To order additional tables, chairs or other furnishings for your booth, visit www.110tradeshow.com, or just use the links on the left side of this page. When prompted for the Show Code at checkout, please enter EXP24.

Exhibitors are encouraged to order by the deadline. Orders after the deadline and on-site will be accommodated whenever possible, but will be accessed an additional $75.00 surcharge per order. 

Material Handling
To order Material Handling, please see "Advance Shipment of Materials" below.

Power and Internet
Power is not included unless ordered. General conference Wi-Fi will be available. If you require power or special Internet needs, that should be ordered ahead of exhibitor install. Click here to order power and Internet services. When prompted for the Show Code at checkout, please enter EXP24.

Exhibitors are encouraged to order power and Internet services by the deadline. Orders for power or Internet after the deadline and on-site will include an additional $30.00 special run fee.

Lead Retrieval
There is not a lead retrieval service available for this show.

IMPORTANT DATES AND EXHIBITOR SCHEDULE

Important Dates
All times are central

Friday, August 2, 2024
20% Discount Deadline*
Monday, August 5, 2024
Advance shipments may start arriving at Advance Warehouse
Warehouse Receiving Hours: Monday - Friday, 8:00 am - 3:00 pm
Monday, August 19, 2024
Deadline for shipments to arrive at Advance Warehouse (3:00 pm)
Deadline to place orders for additional items (3:00 pm)
Wednesday, August 21, 2024
Advance shipments will be delivered to booth by 2:00 pm
Friday, August 23, 2024
Common carrier shipments with paid outgoing material handling
orders may be picked up at Venue (1:30 - 3:30 pm)
OR
Monday, August 26, 2024
Common carrier shipments with paid outgoing material handling
orders may be picked up at Advance Warehouse (8:00 am - 3:00 pm)
OR
Monday, August 26, 2024

UPS/FedEx shipments with paid outgoing material handling
orders will be tendered to UPS/FedEx (by 5:00 pm)

*Save 20% by ordering your additional items by the date indicated. Use discount code EXP24 when checking out. Discounts do not apply to labor, power/Internet, or material handling.

Installation, Dismantle and Exhibit Hall Hours
Hours are subject to change. Please check this page for updates. All times central

Wednesday, August 21, 2024
Installation | 2:00 - 5:00 pm
Thursday, August 22, 2024
Tradeshow Open | 7:00 am - 5:00 pm
Friday, August 23, 2024
Tradeshow Open | 7:30 am - 1:00 pm
Dismantle | 1:00 - 3:00 pm

MATERIAL HANDLING OPTIONS

Advance Shipment of Materials
For your convenience, factor 110 accepts any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling orders will be held until an order is made and paid for. See our Material Handling FAQ if you have questions.

Click here for full instructions, the address to ship to, and shipping labels.

Outbound Options
factor 110 offers outbound handling options that may be added when ordering inbound services. Please see this form for more information.

Any exhibitors not ordering outbound services will be responsible for any outgoing items. Any items left behind without a material handling order will not be picked up and will be considered abandoned.

Self Carry-In
Exhibitors may carry in smaller items, small rolling cases, and small carts. Show services does not provide carts or assistance for self carry-in.

Pallets, flat carts, or anything requiring a pallet jack may not be brought in by the exhibitor. Such items should be shipped to the advance warehouse, or you may purchase material handling services on-site to have these items brought in through the dock.

Parking
Parking is complimentary. Those staying at the hotel overnight will need a parking pass, available at the hotel front desk.

USE OF SPACE AND RENTAL ITEMS
These are general terms that are in addition to any terms and conditions you agreed to when purchasing your booth space.

Rental Term
All items rented from factor 110 from this site are for a rental term of the show duration. All items, including the standard booth items, should be left in the booth at the end of the show. Any items found to be missing will be subject to a replacement fee.

Care of Rental Items
Attaching signage or any other items to the pipe, drape, tables or other furniture in a way that will cause permanent damage is prohibited. Exhibitors who damage any such property will be accessed a replacement fee. A cleaning fee will be accessed if adhesive is attached to pipes and not properly removed.

Excessive Trash / Booth Abandonment
Any excessive trash left behind after the show will be subject to a disposal fee. Any items left behind at the end of exhibitor dismantle not clearly labeled for outbound Material Handling will be considered abandoned and disposed of.

ADDITIONAL ASSISTANCE 
If you have any questions or need assistance placing an order, please contact Brad Holt, tradeshow services manager, at 405.604.0041 x102 or brad@factor110.com.