National Weather Association 49th Annual Meeting

Irving Convention Center
Grand Ballroom 1-3
500 W Las Colinas Blvd.
Irving, TX 75039

Important: If advance shipping materials, see the section "Material Handling Options" below.

Restricted Items
The following items are restricted inside the Irving Convention Center

• Glitter and confetti
• Helium balloons
• Candles (unless pre-approved by the Fire Marshal)
• Signs and related materials should not be tacked, taped, stapled or nailed to any surfaces

Show Information
Show Colors: Hunter Green and Silver
Drape Color: Hunter Green
Table Linen: Silver
Show Code: NWA24

Standard Booth Package

• 10' deep x 10' wide booth space
• Pipe and drape
• 6' table with spandex linen
• 2 folding chairs
• Wastebasket
• Basic Wi-Fi Included
• Power NOT Included

Double booths receive double tables and chairs.

Exhibit Hall Carpet
The exhibit hall is carpeted. Additional carpet is not required.

Official Freight Carrier
There is not an official freight carrier for this show. Any inbound or outbound shipments should be arranged with your preferred carrier, however if you will be utilizing the advance warehouse, Material Handling services should be ordered. See "Material Handling Options" below for additional information.

Service Desk
A factor 110 representative will be available on-site during installation, exhibit hall hours and dismantle. If you need assistance, please contact your tradeshow manager. Their contact information will be on a card at your booth.

WHERE TO ORDER ADDITIONAL ITEMS
Please read this entire memo for important details before ordering any additional items.

Additional Furnishings
Visit https://110tradeshow.com/collections to order additional furnishings and accessories for your booth. When prompted for the Show Code at checkout, please enter NWA24.

Exhibitors are encouraged to order by the deadline. Orders after the deadline and on-site will be accommodated whenever possible, but will be assessed an additional $75.00 surcharge per order. 

Material Handling
To order Material Handling, please see "Material Handling Options" below.

Power
Power may be ordered through the Irving Convention Center through this link. Please direct any power questions to the Irving Convention Center.

Internet Options
Complimentary basic Wi-Fi will be available.
ICC EXHIBITOR
Password: #VisitIrving2024

Dedicated Internet may be ordered through the Irving Convention Center through this link. Please direct any Internet questions to the Irving Convention Center.

Important notes:

• The site has Dedicated Internet price listed "per day." This is incorrect, it is for the duration of the conference. You only need to add one quantity.
• Please be aware that there is a price for "Shared" and "Dedicated" Internet. The Shared Internet is the more economical and suggested option unless you truly need a dedicated connection to your booth.

Labor
If you need assistance installing and/or dismantling your booth, please click "Labor Services" on the menu at left for more information. Please note this is a weekend setup and the appropriate after hours labor should be ordered.

Lead Retrieval
Exhibitors will have the option to scan a QR code on attendee badges to collect attendee’s names and email addresses. Exhibitors will need to provide their own mobile device to scan the code. To participate, please watch for an email soon on how to download Whova and create your account.

IMPORTANT DATES AND EXHIBITOR SCHEDULE

Important Dates
All times are Central

**Requires paid Material Handling order.

Installation, Dismantle and Expo Hall Hours
All times are Central

Shipment of Materials - Advance Warehouse (Recommended)
factor 110 will accept any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling Orders will be held until an order is made and paid for.

Click here for full instructions, the address to ship to, and shipping labels.

Shipment of Materials - Show Location
factor 110 will accept freight shipments at the show location on Saturday, September 14 from 8:00 am - 5:00 pm only. Advanced notice and a material handling order will be required. Contact brad@factor110.com for full details.

If you need to ship to the show location prior to Saturday, September 14, you will need to order material handling services through the Irving Convention Center through this link. Please note factor 110 or NWA accepts no responsibility for material handling services ordered through Irving Convention Center, including providing assistance for lost/misplaced items or transporting items to/from your booth.

If you need to send small package services (i.e. UPS/FedEx Ground/Express) to the show location, you will need to order material handling services through the Irving Convention Center through this link. Please note factor 110 or NWA accepts no responsibility for material handling services ordered through Irving Convention Center, including providing assistance for lost/misplaced items or transporting items to/from your booth.

Self Carry-In
Exhibitors moving in freight must come through the convention center loading docks only and transport items by freight elevators (when applicable). Passenger elevators or escalators are prohibited for transporting booths or freight. No parking is allowed in the dock area. Exhibitors should immediately move to a parking area after unloading/loading their items. Unless material handling services are ordered, factor 110 does not provide assistance or dollies/carts for unloading/loading.

USE OF SPACE AND RENTAL ITEMS
These are general terms that are in addition to any terms and conditions you agreed to when purchasing your booth space.

Your Booth Space
All contents of your booth space should be confined to your assigned space. No items, including furnishings, banners, containers or persons should be placed outside the space or in other areas of the exhibit hall. 

Care of Space and Facility
Attaching signage or any items to the pipe, drape, tables or furniture in a way that will cause permanent or temporary damage is prohibited. Exhibitors who damage any such property will be accessed a replacement fee. A cleaning fee will be accessed if adhesive is attached to pipes and not properly removed.

Attaching signage or any items to the venues walls or other property is prohibited. Exhibitors who damage venue property may be accessed additional fees.

Excessive Trash / Booth Abandonment
Any excessive trash left behind after the show will be subject to a disposal fee. Any items left behind at the end of exhibitor dismantle not clearly labeled for outbound Material Handling will be considered abandoned and disposed of.

ADDITIONAL ASSISTANCE 
If you have any questions or need assistance placing an order, please feel free to reach out us.