National Weather Association 50th Annual Meeting
Exhibits Open: Sunday, Sept. 7 - Tuesday, Sept. 9, 2025
Von Braun Convention Center
Saturn Ballroom 3
700 Monroe St
Huntsville, AL 35801
Important: If advance shipping materials, see the section "Material Handling Options" below.
Show Information
Show Colors: Black and Gold
Drape Color: Black
Table Linen: Gold
Show Code: NWA25
Standard Booth Package
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Full Package
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Tabletop
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Double booths receive double tables and chairs.
Exhibit Hall Carpet
The exhibit hall is carpeted. Additional carpet is not required.
Official Freight Carrier
There is not an official freight carrier for this show. Any inbound or outbound shipments should be arranged with your preferred carrier, however if you will be utilizing the advance warehouse, Material Handling services should be ordered. See "Material Handling Options" below for additional information.
Service Desk
If you need assistance during the show, please visit the registration desk.
WHERE TO ORDER ADDITIONAL ITEMS
Please read this entire memo for important details before ordering any additional items.
Additional Furnishings
Visit https://110tradeshow.com/collections to order additional furnishings and accessories for your booth. When prompted for the Show Code at checkout, please enter NWA25.
Exhibitors are encouraged to order by the deadline. Onsite ordering is not available for this show.
Material Handling
To order Material Handling, please see "Material Handling Options" below.
Power & Internet
Power and Internet services may be ordered through the Von Braun Center. Click here for the order form. If you have any questions, please contact the center.
Lauryn Johnson
Exhibitor Services Manager
256-551-2358
ljohnson@vonbrauncenter.com
Complimentary basic Wi-Fi will be available.
Labor
Labor services are not available for this show.
Lead Retrieval
Exhibitors will have the option to scan a QR code on attendee badges to collect attendee’s names and email addresses. Exhibitors will need to provide their own mobile device to scan the code. To participate, please watch for an email soon on how to download Whova and create your account.
IMPORTANT DATES AND EXHIBITOR SCHEDULE
Important Dates
All times are Central
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Monday, August 18 Advance shipments may start arriving at Advance Warehouse Receiving Hours: Monday - Friday, 8:00 am - 3:00 pm |
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Friday, August 22 20% Early Order Discount Deadline Use discount code NWA25. Excludes material handling and labor. |
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Wednesday, September 3 Last day for advance shipments to arrive (3:00 pm) Last day to place orders (3:00 pm) |
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Saturday, September 6 Advance shipments will be delivered to booths by 1:00 pm Empties will be collected until 6:00 pm** |
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Sunday, September 7 Empties will be collected until 9:00 am.** Floor should be clear by 9:00 am. |
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Tuesday, September 9 Stored empties will begin being returned at 1:00 pm Common carrier shipments maybe picked up at venue** (1:00 - 3:00 pm) |
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Friday, September 12 Common carrier shipments to be picked up at Advanced Warehouse** (Noon - 3:00 pm) UPS/FedEx outgoing packages will be tendered to carriers** (by 5:00 pm) |
**Requires paid Material Handling order.
Installation, Dismantle and Expo Hall Hours
All times are Central
| Saturday, September 6 Registration Desk Open | Noon - 5:00 pm Exhibitor Setup | 1:00 - 6:00 pm |
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Sunday, September 7 Registration Desk Open | 7:30 - 5:00 pm Exhibitor Setup | 7:30 - 9:00 am Exhibit Hall Opens | 9:00 am Networking Break with Exhibitors | 10:00 – 10:30 am Networking Break with Exhibitors | 2:30 – 3:00 pm Networking Break with Exhibitors | 4:30 – 5:00 pm Exhibit Hall Closes | 5:30 pm |
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Monday, September 8 Registration Desk Open | 7:30 am - 5:00 pm Exhibit Hall Opens | 9:00 am Networking Break with Exhibitors | 9:30 – 10:00 am Networking Break with Exhibitors | 2:15 – 2:45 pm Exhibit Hall Closes | 5:30 pm |
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Tuesday, September 9 Registration Desk Open | 7:30 am - 4:00 pm Exhibit Hall Opens | 9:00 am Networking Break with Exhibitors | 9:30 - 10:00 am Exhibit Hall Closes | Noon Exhibitor Dismantle | 1:00 - 3:00 pm |
MATERIAL HANDLING OPTIONS
Shipment of Materials - Advance Warehouse (Recommended)
factor 110 will accept any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling Orders will be held until an order is made and paid for.
Click here for full instructions, the address to ship to, and shipping labels.
Shipment of Materials - Show Location
factor 110 will accept freight shipments at the show location on Saturday, September 6 from 8:00 am - 5:00 pm only. Advanced notice and a material handling order will be required. Contact brad@factor110.com for full details.
Only freight shipments will be accepted at the show location. All Ground/Express packages must come to the advanced warehouse.
Please note factor 110 or NWA accepts no responsibility for materials shipped outside of these instructions.
Self Carry-In
Exhibitors may use a cart or hand carry items on the front Saturn Curb. Anything that requires a pallet jack and/or larger equipment must come in through the dock. Unless material handling services are ordered, factor 110 does not provide assistance or dollies/carts for unloading/loading.
USE OF SPACE AND RENTAL ITEMS
These are general terms that are in addition to any terms and conditions you agreed to when purchasing your booth space.
Your Booth Space
All contents of your booth space should be confined to your assigned space. No items, including furnishings, banners, containers or persons should be placed outside the space or in other areas of the exhibit hall.
Care of Space and Facility
Attaching signage or any items to the pipe, drape, tables or furniture in a way that will cause permanent or temporary damage is prohibited. Exhibitors who damage any such property will be accessed a replacement fee. A cleaning fee will be accessed if adhesive is attached to pipes and not properly removed.
Attaching signage or any items to the venues walls or other property is prohibited. Exhibitors who damage venue property may be accessed additional fees.
Excessive Trash / Booth Abandonment
Any excessive trash left behind after the show will be subject to a disposal fee. Any items left behind at the end of exhibitor dismantle not clearly labeled for outbound Material Handling will be considered abandoned and disposed of.
ADDITIONAL ASSISTANCE
If you have any questions or need assistance placing an order, please feel free to reach out us.