This site is open only to those with a "Show Code." We do not sell or rent to the general public.
Cart 0

OAFP Scientific Assembly

Embassy Suites by Hilton Hotel & Convention Center
Exhibits Open: Thursday, June 13 - Friday, June 14

Official Tradeshow Coordinator

factor 110

For Assistance On-site, Contact
Brad Holt, Tradeshow Manager
Cell: 580.272.0027 (call or text)

Show Location
Embassy Suites by Hilton Hotel & Convention Center
2501 Conference Dr.
Norman, OK 73069

Hotel Reservations
A special hotel rate is available for conference participants. To make your reservation, call 866-577-1273 or click here. The group code is "AFP." Rates start at $164 plus taxes. The special rate is available until Wednesday, June 5, 2019 or until the block is sold out. The special rate will not be available after this time.

Standard Booth Package

  • Company identification sign
  • 6' deep by 8' booth with pipe and drape
    (Perimeter booths may be larger at OAFP's discretion)
  • 6' table with spandex linen
  • 2 folding chairs
  • Wastebasket
  • Power Not Included
  • Exhibit hall is in a carpeted ballroom

Show Code: OAFP19

Your Booth Location/Number
Booth numbers and location will be provided when you check in at the registration desk.

Theme and Attire
OAFP encourages you to decorate your booth and have fun with this year’s theme: "The Future of Family Medicine," inspired by Dr. Seuss. The attire in the exhibit hall will be casual.

Ordering Additional Items 
Exhibitors may order additional furnishings and other items by visiting The show code needed is OAFP19. Order by Wednesday, June 5 for a 20% discount on most items. Use discount code OAFP19.

Ordering Power / Internet
Power is not included with the booth and must be ordered if desired. To order power, visit If you would like to order Internet, please visit encourage you to pre-order power/Internet. There is a $30 additional fee if ordered on-site.

Important Dates

Monday, June 3, 2019
Advance shipments may start arriving at Advance Warehouse
Wednesday, June 5, 2019
20% Discount Deadline*
Tuesday, June 11, 2019
Last day for shipments to arrive at Advance Warehouse (4:30 pm CST)
Last day to place orders without incurring on-site fees**
Thursday, June 13, 2019
Advance shipments will be delivered to booths by Noon
Friday, June 14, 2019
Outgoing materials may be picked up at Venue (3:00 - 6:00 pm CST)
Monday, June 17, 2019
FedEx/UPS outgoing materials to be dropped off (by 5:00 pm CST)
Outgoing materials may be picked up at Advance Warehouse (8:00 - 3:30 CST)

*Save 20% by ordering your additional items or drayage by the date indicated. Use discount code OAFP19 when checking out. Discounts do not apply to labor or power.

**On-Site Orders & Fees
Exhibitors are encouraged to pre-order, as very little excess inventory will be on hand. Orders placed after the "last day to order" date, including on-site orders, will be accommodated whenever possible, but are subject to a $75.00 special delivery fee.

Orders for power placed after the "last day to order" date, including on-site orders, will include a $30.00 special run fee. 

Installation, Dismantle and Expo Hall Hours

Thursday, June 13, 2019
Exhibitor Setup | Noon - 4:30 pm 
Welcome Reception in Expo Hall | 5:00 - 8:00 pm

Friday, June 14, 2019
Expo Hall Opens | 9:00 am
Attendee Break | 9:15 - 10:00 am
Physician Exhibitor Lunch in Expo Hall | 11:45 am - 12:45 pm
Attendee Break | 2:15 - 3:00 pm
Expo Hall Closes | 3:00 pm
Dismantle | 3:00 - 6:00 pm

Advance Shipment of Materials
For your convenience, factor 110 accepts any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling orders will be held until an order is made and paid for. 

Click here for full instructions, the address to ship to, and shipping labels.

Self Carry-In
Exhibitors may carry in smaller items, small rolling cases, and small carts. The preferred access point for carry-in is located in the rear of the convention center, through the glass doors. Show services does not provide carts or assistance for self carry-in.

Pallets, flat carts, or anything requiring a pallet jack may not be brought in through these doors. Such items should be shipped to the advance warehouse, or you may purchase material handling services on-site to have these items brought in through the dock.

Additional Assistance
If you have any questions or need assistance placing an order, please contact Brad Holt, tradeshow services manager, at 405.604.0041 or