This site is open only to those with a "Show Code." We do not sell or rent to the general public.
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OAOP Vision Summit

Embassy Suites and Conference Center Norman
Thursday, March 30 - Saturday, April 1, 2023

Official Tradeshow Coordinator

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Tradeshow Manager
Erin Woods
405.590.5715 (Onsite only)

Show Location
Embassy Suites and Conference Center Norman
Oklahoma Ballroom FGHIJ
2501 Conference Drive
Norman, OK 73069 

Show Information and Standard Booth Package

Drape Color: Black
Table Linen: Silver
Exhibit hall is carpeted
Show Code: OAOP23
Discount Code*: OAOP23

8’ x 10’ Pipe and Drape
6' table with spandex linen
2 folding chairs
Complimentary Basic Electricity
Complimentary Wi-Fi

Ordering Information
To order additional items for your booth, material handling, power and other items, please go to, or just use the links on the left side of this page. When prompted for the Show Code at checkout, please enter OAOP23.

Important Dates

20% Discount Deadline*
Advance shipments may start arriving in OKC
Advance shipments may start arriving at Venue
Last day for shipments to arrive in OKC (3:00 pm)
Last day to order booth add-ons
Last day for shipments to arrive at Venue
Please check with Venue for Pick up Instructions
(if not purchasing drayage)

Friday, March 3
Monday, March 13
Tuesday, March 28
Tuesday, March 28
Tuesday, March 28
Thursday, March 30

*Save 20% by ordering your additional items or drayage by the deadline. Use discount code OAOP23 when checking out. Discounts do not apply to labor or power.

Installation, Dismantle and Exhibit Hall Hours

Thursday, March 30
Exhibit Booth Setup | 3:00 - 7:00 PM*

Friday, March 31
Exhibit Booth Setup | 8:00 AM-1:30 PM*
Exhibitor Welcome Meeting | 1:30-2:00 PM
Exhibit Hall Grand Opening | 2:30 PM
Exhibiting Hours | 2:30-5:30 PM

Saturday, April 1
Exhibiting Hours | 10:00 AM-1:00 PM
Morning Mixer | 10:00-11:00 AM
Lunch - Exhibitors | 11:00 AM-12:00 PM
Lunch - OD & Para | 12:00-1:00 PM
Dismantle | 1:00-3:00 PM**

 *No Early Installation: No Installation, delivery, or third-party labor set-up will be permitted before posted times. Any early arrival will be turned away. Any delivery to the floor will be rejected prior to official installation.

**No Shipments Held after Tradeshow: Any freight or package pickup scheduled after Dismantle window must be cleared/authorized by the tradeshow manager and the venue. Any pallets, equipment, or packages scheduled for pick up after Saturday, April 1, may be endangered of being lost or trashed.

Advance Shipment Addresses

For Drayage Handling Services:

To send to Venue
(no drayage handling*):

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Hold for OAOP 
Your Booth Name
3421 N Walnut Ave
Oklahoma City, OK 73105

Embassy Suites & Conference Center Norman
2501 Conference Drive
Norman, OK 73069

405.364.8040 (call for arrangements)

Drayage Handling Service Recommended: Materials will be delivered to the exhibit booth prior to exhibitor installation. Materials without material handling orders will be held until an order is made and paid for. Drayage services are recommended to ensure the safety and delivery of your items.

Click here for other important details regarding material handling.

No Guarantees for Venue Shipments: OAOP and Tradeshow Management are not responsible for materials shipped directly to the venue. Shipping to the venue does not guarantee materials will be available at booth upon installation. Shipments to the hotel DO NOT include early labor installation. For more questions on this, please contact Brad Holt, Tradeshow Manager, at

Room Reservations
Embassy Suites & Conference Center Norman
2501 Conference Drive
Norman, OK 73069

The Embassy Suites Norman offers the following group rate of $135 by Monday, February 27. Room reservations may be made at by calling 405-365-8040 and mentioning group code OAO or click here to make reservations online. The Embassy Suites offers a complimentary breakfast for hotel guests.

The standard 8 x 10 booth will accommodate two (2) attendees per booth. Premium 8 x 20 booths will accommodate up to six (6) attendees. An additional $150 charge will be added for each additional representative. Complete this online form to register your attending representative(s) before March 15. 

Additional Assistance
If you have any questions or need assistance placing an order, please contact Brad Holt, tradeshow services manager, at 405.604.0041 or

Drawing for Free Booth
Early teardown is highly discouraged and could affect your placement at future tradeshows. As an appreciation to those companies that stay the entire show without dismantling early will be entered into a drawing for a complimentary 2024 OAOP Vision Summit booth. The drawing will be held at the close of exhibit hall and company representative must be present to collect the gift certificate. 

Exhibit Rules & Regulations
Please review the online conference rules and regulations to exhibit during the OAOP Vision Summit provided at the time of registration. A penalty will be imposed for violating any conference rules and regulations.