OKAA 2025 Annual Meeting

Reed Conference Center
Expo Open: February 18-19, 2025

factor 110 is the official tradeshow coordinator for the OKAA 2025 Annual Meeting. Our goal is to make your experience exhibiting at the show valuable and stress free. Our online exhibitor memo has been created to make sure you have all the tools necessary for a successful show. Please review the important information below and reach out to us with any questions.

QUICK FACTS

Show Location
Reed Conference Center
Reed Ballroom and Prefunction
5750 Will Rogers Rd
Midwest City, OK 73110

Advance Shipments: If you are advance shipping any materials, please see the important information under “Advance Shipment of Materials” below. 

Show Information
Show Colors: Primary - Dark Blue, Secondary - Silver
Drape Color: Blue
Table Linen: Silver
Exhibit hall is carpeted
Show Code: OKAA25

Standard Booth Package

• Company Identification Sign
• 8' deep x 10' wide Draped Booth (8' back wall, 3' side walls)
• 6' table with spandex linen
• 2 chairs
• Trash can

Exhibit Hall Carpet
The exhibit hall is carpeted. factor 110 is not renting additional carpet for this show. If the exhibitor chooses to bring their own carpet, the existing ballroom carpet must be properly protected. Carpet tape is not permitted on top of the existing carpet.

Official Freight Carrier
factor 110 offers an Advance Warehouse, but there is not an official freight carrier for this show. Any inbound or outbound shipments should be arranged with your preferred carrier, however if you will be shipping items in to or out of the Advance Warehouse, Material Handling services should be ordered. See "Advance Shipment of Materials" below for additional information.

Outside Contractors
factor 110 does not require documentation or credentials for any outside contractors working during the appointed install and/or dismantle times.

Service Desk
A factor 110 tradeshow representative will be available at the registration desk during installation, exhibit hall hours and dismantle. If you need assistance, their contact information will be on a welcome letter on your table.

WHERE TO ORDER ADDITIONAL ITEMS
Please read this entire memo for important details before ordering any additional items.

Additional Items and Furnishings
Visit https://110tradeshow.com/collections to order additional furnishings and accessories for your booth. When prompted for the Show Code at checkout, please enter OKAA25.

Exhibitors are encouraged to order by the deadline. Orders after the deadline and on-site will be accommodated whenever possible, but will be assessed an additional $75.00 surcharge per order. 

Power / Internet
Power is included with the booth, but you must request it. To request power, add this item to your cart and check out. The deadline to order power is Friday, January 31. Standard conference Wi-Fi will be available to exhibitors.

Lead Retrieval
The conference app, Whova, has lead retrieval options. More information on Whova will be emailed to you ahead of the conference.

Important Dates
All times central

*Save 20% by ordering your additional items by the date indicated. Use discount code OKAA25 when checking out. Discounts do not apply to labor or material handling.

On-Site Orders
**Exhibitors are encouraged to pre-order, as very little excess inventory will be on hand. Orders placed after the "last day to order" date, including on-site orders, will be accommodated whenever possible, but are subject to a $75.00 special delivery fee.

Installation, Dismantle and Expo Hall Hours
All times central

ADVANCE SHIPMENT OF MATERIALS

Maximum Dimensions
Please be aware the Reed Center has some very tight pathways from the dock to the ballrooms. Your consideration of not shipping extremely large crates is appreciated. The absolute maximum dimensions are below. 

The dimensions of the loading dock entrance at the Reed Center is 7' wide x 8' tall. No crates that exceed this can be brought into the building. In addition, the depth of the freight elevator is 9'. No crates longer than this can be brought from the loading dock to the first level. 

Shipping to Advanced Warehouse (Recommended)
For your convenience, factor 110 accepts any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling orders will be held until an order is made and paid for. 

Click here for full instructions, the address to ship to, and shipping labels.

Shipping to Reed Center
UPS and FedEx Ground / Express packages may be shipped to the Reed Center using the address under "Show Location." Include "OKAA" and your booth name on the package. Please note such packages will be stored in an unsecured location near the reception desk until picked up. Exhibitors will need to pick up their packages by checking in at the reception desk when they arrive -- they will not be delivered to booths. The Reed Center, show organizers, and factor 110 accept no responsibility for lost or misplaced packages shipped to the Reed Center -- do so at your own risk. UPS and FedEx Ground / Express packages may also be shipped to the Advanced Warehouse should you need a more secure solution with notification of arrival.

ABSOLUTELY no pallets or crates should be shipped to the Reed Center. The center does not have sufficient storage for advanced shipments of these items. Pallets or crates shipped to the Reed Center may be refused. All advance shipments of pallets or crates should be sent to the Advanced Warehouse.

Deliveries to Reed Center on Installation Day
If you are having any freight delivered to the Reed Center on installation day, a representative must be present at the Reed Center to accept the delivery, or you can purchase Material Handling and factor 110 will accept these deliveries on your behalf and deliver to your booth. If Material Handling is not purchased, factor 110 will not sign or accept deliveries and they may be refused.

Self Carry-In
Exhibitors may carry in smaller items, small rolling cases, and small carts through the main doors. Vehicles may be briefly left unattended in the loading area but then should be moved to an appropriate parking area after unloading.

Exhibitors needing dock access should arrange this in advance by emailing brad@factor110.com. The loading dock on the north side of the conference center. Please note there is only one loading dock at the Reed Center, so there may be a wait for the dock. Your patience is appreciated.

Material Handling is available should you need assistance loading in items. Unless a Material Handling order is made, show services does not provide carts or assistance for self carry-in.

OUTGOING MATERIALS

Material Handling
For your convenience, factor 110 can handle transporting your outgoing materials from your booth to UPS, FedEx, or a LTL carrier. All outgoing materials with Material Handling orders can be left in the booth. For UPS and FedEx Ground / Express packages, please have a return label on your package. We will schedule a pickup from our warehouse. For LTL carrier pickups (pallets/crates), please arrange a pickup with your preferred carrier at either the Reed Center or Advanced Warehouse (on the dates specified under "Important Dates" and email the BOL to brad@factor110.com. Please note factor 110 does not provide freight services or make arrangements with any carrier.

No Material Handling
UPS and FedEx Ground / Express packages without Material Handling orders should be brought to the hallway near the reception desk. You must schedule a pickup at the Reed Center. The Reed Center, show organizers, and factor 110 accept no responsibility for lost or misplaced packages left at the Reed Center -- do so at your own risk. 

We highly suggest ordering Material Handling services for for LTL carrier pickups (pallets/crates). If Material Handling services are not ordered, you carrier will be responsible for picking up your pallet/crate at your booth. factor 110 or the Reed Center will not transport it to the carrier.

USE OF SPACE AND RENTAL ITEMS
These are general terms that are in addition to any terms and conditions you agreed to when purchasing your booth space.

Rental Term
All items rented from factor 110 from this site are for a rental term of the show duration. All items, including the standard booth items, should be left in the booth at the end of the show. Any items found to be missing will be subject to a replacement fee.

Care of Rental Items
Attaching signage or any other items to the pipe, drape, tables or other furniture in a way that will cause permanent damage is prohibited. Exhibitors who damage any such property will be accessed a replacement fee. A cleaning fee will be accessed if adhesive is attached to pipes and not properly removed.

Excessive Trash / Booth Abandonment
Any excessive trash left behind after the show will be subject to a disposal fee. Any items left behind at the end of exhibitor dismantle not clearly labeled for outbound Material Handling will be considered abandoned and disposed of.

ADDITIONAL ASSISTANCE 
If you have any questions or need assistance placing an order, please feel free to reach out us.