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OAOP Vision Summit 2024

Embassy Suites and Conference Center Norman
Thursday, April 4 - Saturday, April 6, 2024

Official Tradeshow Coordinator

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Tradeshow Manager
Brad Holt
580.272.0027 (Onsite only)

Show Location
Embassy Suites and Conference Center Norman
Oklahoma Ballroom A-F
2501 Conference Drive
Norman, OK 73069 

Show Information and Standard Booth Package

Drape Color: Black
Table Linen: Silver and Blue
Exhibit hall is carpeted
Show Code: OAOP24
Discount Code*: OAOP24

8’ x 10’ Pipe and Drape
6' table with spandex linen
2 folding chairs
Complimentary Basic Electricity
Complimentary Wi-Fi

Ordering Information
To order additional items for your booth, material handling, power and other items, please go to, or just use the links on the left side of this page. When prompted for the Show Code at checkout, please enter OAOP24.

Important Dates

20% Discount Deadline*
Advance shipments may start arriving in OKC
Advance shipments may start arriving at Venue
Last day for shipments to arrive in OKC (3:00 pm)
Last day to order booth add-ons (3:00 pm)
Last day for shipments to arrive at Venue
Please check with Venue for Pick up Instructions
(if not purchasing drayage)

Friday, March 1
Monday, March 18
Tuesday, April 2
Tuesday, April 2
Tuesday, April 2
Thursday, April 4

*Save 20% by ordering your additional items or drayage by the deadline. Use discount code OAOP24 when checking out. Discounts do not apply to labor or power.

Installation, Dismantle and Exhibit Hall Hours

Friday, April 5
Exhibit Booth Setup | 8:30 AM-2:30 PM*
Exhibit Hall Opens | 2:30 PM
Exhibit Hall Break | 2:30-3:30 PM
Exhibit Hall Break | 4:30-5:30 PM

Exhibit Hall Closes | 5:30 PM

Para CE | 6:00 - 8:00 PM

(Limited vendor participation, watch for details after you've registered)

*No Early Installation: No Installation, delivery, or third-party labor set-up will be permitted before posted times. Any early arrival will be turned away. Any delivery to the floor will be rejected prior to official installation.

Saturday, April 6
Exhibit Hall Opens | 10:00 AM
Lunch is provided

Exhibit Hall Closes | 2:00 PM

Dismantle | 2:00-4:00 PM**

**No Early Tear-down: If you dismantle your exhibit before the designated time, you will not be eligible in the drawing for the complimentary exhibit at the 2025 OAOP Vision Summit.

No Shipments Held after Tradeshow: Any freight or package pickup scheduled after Dismantle window must be cleared/authorized by the tradeshow manager and the venue. Any pallets, equipment, or packages scheduled for pick up after Saturday, April 6, may be endangered of being lost or trashed.

Advance Shipment Addresses

For Drayage Handling Services:

To send to Venue
(no drayage handling*):

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Hold for OAOP 
Your Booth Name
3421 N Walnut Ave
Oklahoma City, OK 73105

Receiving Hours: M-F 8:00 am - 5:00 pm

Embassy Suites and Conference Center Norman
Hold for OAOP
Your Booth Name
2501 Conference Drive
Norman, OK 73069

405.364.8040 (call for arrangements)

Drayage Handling Service Recommended: Materials will be delivered to the exhibit booth prior to exhibitor installation. Materials without material handling orders will be held until an order is made and paid for. Drayage services are recommended to ensure the safety and delivery of your items.

Click here for instructions to order material handling and the shipping label.

No Guarantees for Venue Shipments: OAOP and Tradeshow Management are not responsible for materials shipped directly to the venue. Materials shipped to the venue must be collected from Embassy Suites shipping department and will not be delivered to your booth. Shipments to the hotel DO NOT include early labor installation. For more questions on this, please contact Brad Holt, Tradeshow Manager, at

Room Reservations
Embassy Suites & Conference Center Norman
2501 Conference Drive
Norman, OK 73069

The Embassy Suites Norman Hotel offers a group rate of $138 per night. The discounted rate ends February 26, 2024 while inventory lasts. Room reservations may be made by clicking this link. The Embassy Suites offers a complimentary breakfast for hotel guests.

The standard 8 x 10 booth will accommodate two (2) representatives per booth. Premium 8 x 20 booths will accommodate up to six (4) representatives. An additional $150 charge will be added for each additional representative. All representatives should be entered when registering for the booth or emailed to

Additional Assistance
If you have any questions or need assistance placing an order, please contact Brad Holt, tradeshow services manager, at 405.604.0041 x102 or

Drawing for Free Booth
Early teardown is highly discouraged and could affect your placement at future tradeshows. As an appreciation to those companies that stay the entire show without dismantling early will be entered into a drawing for a complimentary 2025 OAOP Vision Summit booth. The drawing will be held at the close of exhibit hall and company representative must be present to collect the gift certificate. 

Exhibit Rules & Regulations
Please review the online conference rules and regulations to exhibit during the OAOP Vision Summit provided at the time of registration. A penalty will be imposed for violating any conference rules and regulations.