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OKHR 2020 Conference

Hard Rock Hotel and Casino
Exhibits Open: Tuesday, April 21 - Wednesday, April 22, 2020

Official Tradeshow Coordinator
factor 110
405.604.0041
brad@factor110.com

For Assistance On-site, Contact
Wade Beard, Tradeshow Manager
Cell: 580.795.4100 (call or text)

Show Location
Hard Rock Hotel and Casino
777 W Cherokee St
Catoosa, OK 74015

Important Note: If shipping to the Hard Rock, please see the special instructions below under "Advance Shipment of Materials."

Show Information
Drape Color: Black
Table Linen: TBD
Exhibit hall is carpeted
Show Code: OKHR20

Standard Booth Package
Each booth will contain the following:

  • Company/organization identification sign
  • 8’ deep by 10’ wide booth with pipe and drape
  • 6’ table with spandex table linen*
  • 2 folding chairs*
  • Wastebasket

*Double booths will contain 2 tables and 4 chairs.

Booth Location
Exhibitors will choose their booth location. Sponsors have first choice, followed by exhibitors in the order they registered. Exhibitors must be paid in full before choosing a booth. Sponsors should expect to be contacted mid-January or February. Exhibitors will be contacted in March or early-April.

You can view the diagram and see where your booth is located, once chosen, by following this link.

Ordering Additional Items 
Exhibitors may order additional furnishings and other items by visiting www.110tradeshow.com. The show code needed is OKHR20. Order by Tuesday, March 31 for a 20% discount on most items, excluding power and labor. Use discount code OKHR20.

Ordering Power
Power is not included with the booth and must be ordered if desired. To order power, visit https://110tradeshow.com/products/power-okhr. We encourage you to pre-order power. There is a $30 additional fee if ordered on-site.

Internet
The conference will have complimentary Wi-Fi service. If you require a dedicated connection or hard line, please email brad@factor110.com for pricing and assistance.

On-Site Ordering
Exhibitors are encouraged to pre-order, as very little excess inventory will be on hand. Orders placed after the "last day to order" date, including on-site orders, will be accommodated whenever possible, but will include a $75.00 special delivery fee. Power and Internet services ordered on-site will include a $30 special run fee.

Advance Shipment of Materials
For your convenience, factor 110 accepts any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling Orders will be held until an order is made and paid for. If you have questions about Material Handling, here is some help.

Click here for full instructions, the address to ship to, and shipping labels.

Advance Shipment of Materials - Direct to Hard Rock
Exhibitors may also ship direct to the Hard Rock, with certain restrictions. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling Orders will be held until an order is made and paid for. 

Click here for full instructions and the address to ship to.

Self Carry-In
Exhibitors may carry in smaller items, small rolling cases, and small carts. The preferred access point for carry-in is located in the rear of the hotel, near the pool. Look for a set of glass doors marked "Convention Center Loading." Show services does not provide carts or assistance for self carry-in.

Pallets, flat carts, or anything requiring a pallet jack may not be brought in through these doors. Such items should be shipped to the advance warehouse, or you may purchase material handling services on-site to have these items brought in through the dock.

Important Dates

Tuesday, March 31, 2020
20% Discount Deadline*
Monday, April 6, 2020
Advance shipments may start arriving at Advance Warehouse
Thursday, April 16, 2020
Last day for shipments to arrive at Advance Warehouse (4:30 pm CST)
Last day to place orders with $75 special delivery fee waived**
Friday, April 17, 2020
Advance shipments may start arriving at Hard Rock Hotel
Tuesday, April 21, 2020
Advance material shipments will be delivered to booths by 8 am
Wednesday, April 22, 2020
Return materials may be picked up at Venue (4:30 - 7:00 pm CST)
Friday, April 24, 2020
FedEx/UPS outgoing materials to be dropped off (by 5:00 pm CST)
Return materials may be picked up at Advance Warehouse
(8:00 am - 4:30 pm CST)

*Save 20% by ordering your additional items or drayage by the date indicated. Use discount code OKHR20 when checking out. Discounts do not apply to labor or power.

Installation, Dismantle and Expo Hall Hours

Tuesday, April 21, 2020
Exhibitor Setup | 8:00 am - 3:00 pm 
Expo Hall Opens | 3:00 pm
Attendee Break | 3:00 - 3:30 pm
Welcome Reception in Expo Hall | 4:45 - 7:00 pm
Expo Hall Closes | 7:00 pm

Wednesday, April 22, 2020
Expo Hall Opens | 7:30 am
Continental Breakfast
 | 7:30 - 8:30 am
Attendee Break | 9:30 - 10:15 am
Attendee Break | 1:30 - 2:00 pm
Attendee Break | 3:15 - 3:45 pm
Expo Hall Closes | 3:45 pm
Dismantle | 4:00 - 6:00 pm

Wednesday, April 22, 2020
Networking Social | 4:45 - 6:30 pm
Dinner, Entertainment and Networking
Badged exhibitors invited to attend

Additional Assistance
If you have any questions regarding placing an order for additional items or the exhibitor schedule, please contact Brad Holt, tradeshow services manager, at 405.604.0041 or brad@factor110.com. If you have questions regarding your registration or benefits, please contact OKHR at executivedirector@okhr.org.