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OKHR 2018 Conference & Expo

Hard Rock Hotel & Casino - Tulsa
Exhibits Open: Tuesday, April 24 and Wednesday, April 25

Official Tradeshow Coordinator
factor 110
405.604.0041 
brad@factor110.com

For Onsite Assistance Only
Tradeshow Manager: Brad Holt
Call or Text: 580.272.0027
brad@factor110.com

Show Location
Hard Rock Hotel & Casino
777 W Cherokee St
Catoosa, OK 74015

Note: If shipping items, please see "Advance Shipment Address" below.

Show Information
Show Colors: Orange and Blue
Drape Color: Black
Table Linen: Orange and Blue
Exhibit hall is in a carpeted ballroom
Show Code: OKHR18

Standard Booth Package

  • Company identification sign
  • 8' deep x 10' wide Draped booth
  • 6' table with spandex linen
  • 2 folding chairs
  • Wastebasket
  • Complimentary Wi-Fi
  • Power Not Included

Your Booth Location/Number
We will be reaching out soon to allow exhibitors to choose their booth location. We will begin with sponsors, then paid exhibitors in the order that they registered.

Attendee List
Per the prospectus, the attendee list will be emailed only to sponsors of the conference 15 days before and 15 days after. The list will be emailed to the contact person on the registration.

Conference Bag Flyer
As an sponsor/exhibitor, you may provide a flyer that will be inserted into each conference bag. If you wish to participate, we will need 600 printed flyers delivered to our warehouse no later than Friday, April 13. The flyer is to be one sheet of paper and may be double-sided. Folded brochures are acceptable. 

The address to ship or deliver the flyers is:

factor 110
Hold for OKHR Conference Bags
3421 N Walnut Ave
Oklahoma City, OK 73105

If you would like a digital copy of your flyer to be included in the web-app, please email that to me in PDF format and it will be included with your listing in the app. Only PDF formats are accepted, with a maximum of two pages.

Additional Items Ordering Information
To order additional items for your booth, material handling, power and other items, please go to www.110tradeshow.com, or just use the links on the left side of this page. When prompted for the Show Code at checkout, please enter OKHR18.

Important Dates

Friday, March 23, 2018
20% Discount Deadline*
Monday, April 9, 2018
Advance shipments may start arriving at Advance Warehouse
Thursday, April 19, 2018
Last day for shipments to arrive at Advance Warehouse (4:30 pm CST)
Last day to place orders with $75 special delivery fee waived**
Friday, April 20, 2018
Advance shipments may start arriving at Hard Rock
Monday, April 23, 2018
Last day for shipments to arrive at Hard Rock
Tuesday, April 24, 2018
Advance shipments will be delivered to booths by 8 am
Wednesday, April 25, 2018
Shipments may be picked up at Venue (4:00 - 6:00 pm CST)
Thursday, April 26, 2018
FedEx/UPS outgoing drayage to be dropped off (by 5:00 pm CST)

*Save 20% by ordering your additional items or drayage by the date indicated. Use discount code OKHR18 when checking out. Discounts do not apply to labor or power.

On-Site Orders
Exhibitors are encouraged to pre-order, as very little excess inventory will be on hand. **Orders placed after the "last day to order" date, including on-site orders, will be accommodated whenever possible, but are subject to a $75.00 special delivery fee.

Orders for power placed after the "last day to order" date, including on-site orders, will include a $30.00 special run fee. 

Installation, Dismantle and Expo Hall Hours

Tuesday, April 24, 2018
Exhibitor Setup | 8:00 am - 3:00 pm 
Expo Hall Opens | 3:45 pm
Attendee Break | 3:45 - 4:15 pm
Welcome Reception in Expo Hall | 5:15 - 7:00 pm
Expo Hall Closes | 7:00 pm

Wednesday, April 25, 2018
Expo Hall Opens | 7:30 am
Continental Breakfast
 | 7:30 - 8:30 am
Attendee Break | 1:30 - 2:00 pm
Attendee Break | 3:00 - 3:30 pm
Expo Hall Closes | 3:30 pm
Dismantle | 3:30 - 4:30

Wednesday, April 25, 2018
LEADHR of the Pack Party | 6:00 - 8:00 pm
Dinner, Entertainment and Networking
Badged exhibitors invited to attend

Advance Shipment of Materials
For your convenience, factor 110 accepts any exhibitor materials you wish to ship ahead of time. All items accompanied with a paid Material Handling order will be delivered to your booth ahead of exhibitor installation. Items shipped without paid Material Handling Orders will be held until an order is made and paid for. If you have questions about Material Handling, here is some help.

Advance Warehouse: Click here for full instructions, the address to ship to, and shipping labels.

Shipping Direct to Hard Rock
We recommend that all materials are shipped to the advance shipment address as factor 110 will be able to receive and secure all items. However, exhibitors needing to send materials directly to the Hard Rock may do so with some restrictions. All materials will be delivered to the exhibit booth prior to exhibitor installation. Materials without material handling orders will be held until an order is made and paid for. If you have questions about Material Handling, here is some help.

Hard Rock Tulsa: Click here for full instructions, the address to ship to, and shipping labels.

Self Carry-In
Exhibitors may carry in smaller items, small rolling cases, and small carts. The preferred access point for carry-in is located in the rear of the main tower, near the pool. Look for a set of doors labeled "Convention Center Loading." Show services does not provide carts or assistance for self carry-in.

Pallets, flat carts, or anything requiring a pallet jack may not be brought in through these doors. Such items should be shipped to the advance warehouse, or you may purchase material handling services on-site to have these items brought in through the dock.

Additional Assistance
If you have any questions or need assistance placing an order, please contact Brad Holt, tradeshow services manager, at 405.604.0041 or brad@factor110.com.